FREE RESOURCE FOR INDEPENDENT STUDIOS

5 invoice follow-up emails that stay professional.

Copy, personalize, and send the right reminder without sounding awkward, vague, or overly aggressive.

01 · BEFORE THE DUE DATE

Friendly heads-up

Subject: Upcoming invoice: {{invoice reference}}

Hi {{client name}},

I hope you’re well. A quick note that invoice {{invoice reference}} for {{amount}} is due on {{due date}}.

Please let me know if you need another copy or any information from me before then.

Thank you,
{{your name}}

02 · DUE TODAY

Clear and calm

Subject: Invoice {{invoice reference}} is due today

Hi {{client name}},

A quick reminder that invoice {{invoice reference}} for {{amount}} is due today.

Could you confirm when payment is scheduled? If there is anything you need from me, I’m happy to help.

Thanks,
{{your name}}

03 · 7 DAYS OVERDUE

Professional nudge

Subject: Following up on invoice {{invoice reference}}

Hi {{client name}},

I’m following up on invoice {{invoice reference}} for {{amount}}, which was due on {{due date}}.

Could you please let me know the expected payment date? I would appreciate an update so I can keep my records current.

Best,
{{your name}}

04 · 14 DAYS OVERDUE

Firm but constructive

Subject: Action needed: invoice {{invoice reference}}

Hi {{client name}},

Invoice {{invoice reference}} for {{amount}} remains outstanding after {{days overdue}} days.

Please arrange payment by {{new date}}, or reply today if there is an issue we should resolve.

Regards,
{{your name}}

05 · FINAL REMINDER

Set a boundary

Subject: Final reminder: invoice {{invoice reference}}

Hi {{client name}},

This is a final reminder that invoice {{invoice reference}} for {{amount}} remains unpaid.

Please arrange payment by {{new date}}. If payment has already been made, please disregard this note and send the payment reference.

Regards,
{{your name}}

MAKE FOLLOW-UP A SYSTEM

DueKind tells you which message to send today.

Track the invoices, choose the right tone, and keep every client relationship intact.

Open the free workspace